What is Site Collection?
A
SharePoint site collection is a hierarchical set of sites that can be managed
together. Sites within a site collection have common features, such as shared
permissions, galleries for templates, content types, and Web Parts, and they
often share a common navigation. A site collection contains a single top-level
site, and any number of subsites organized in a hierarchy.
The site
collection is typically created using one of the out of the box SharePoint site
templates for the root site that is provisioned with it. The following are the
available templates for a site collection (out of the box).
Tip:
The template you choose for your site collection impacts what the site
collection contains when it is provisioned.
It’s always a good idea to select a template that closely matches the
default content, components and settings you desire.
Site Collection Root Site Templates
·
Collaboration
Site Templates
There are a number of site templates that come with SharePoint that are designed to support collaboration based activities with default content.
There are a number of site templates that come with SharePoint that are designed to support collaboration based activities with default content.
o
Team Site
Create this kind of site for teams to quickly organize, author, and share information. It provides a document library, and lists for managing announcements, calendar items, tasks, and discussions.
Create this kind of site for teams to quickly organize, author, and share information. It provides a document library, and lists for managing announcements, calendar items, tasks, and discussions.
o
Blank
Site
Create a blank site if you want nothing provisioned within the site. This is the best template to use when restoring or importing content from a previous source.
Create a blank site if you want nothing provisioned within the site. This is the best template to use when restoring or importing content from a previous source.
o
Document
Workspace
Create this kind of site for colleagues to work together on a document. It provides a document library for storing the primary document and supporting files, a tasks list for assigning to-do items, and a links list for resources related to the document.
Create this kind of site for colleagues to work together on a document. It provides a document library for storing the primary document and supporting files, a tasks list for assigning to-do items, and a links list for resources related to the document.
o
Blog
Create this kind of site for a person or team to post ideas, observations, and expertise that site visitors can comment on.
Create this kind of site for a person or team to post ideas, observations, and expertise that site visitors can comment on.
o
Group
Work Site
This template provides a groupware solution that enables teams to create, organize, and share information quickly and easily. It includes Group Calendar, Circulation, Phone-Call Memo, the Document Library and the other basic lists.
This template provides a groupware solution that enables teams to create, organize, and share information quickly and easily. It includes Group Calendar, Circulation, Phone-Call Memo, the Document Library and the other basic lists.
o
Microsoft
Project Site
Create a project site to support team collaboration on projects. This site includes Project Documents, Project Issues, Project Risks, and Project Deliverables lists which may be linked to tasks in Microsoft Project Server 2010.
Create a project site to support team collaboration on projects. This site includes Project Documents, Project Issues, Project Risks, and Project Deliverables lists which may be linked to tasks in Microsoft Project Server 2010.
o
Visio
Process Repository
Create a Visio process repository site for teams to quickly view, share, and store Visio process diagrams. It provides a versioned document library for storing process diagrams, and lists for managing announcements, tasks, and review discussions.
Create a Visio process repository site for teams to quickly view, share, and store Visio process diagrams. It provides a versioned document library for storing process diagrams, and lists for managing announcements, tasks, and review discussions.
·
Meeting
Site Templates
Typically the following meeting site templates really
should not be used as the root site of a site collection unless there is a
strong expectation of extremely large volumes of meeting content.
o
Basic
Meeting Workspace
A site to plan, organize, and capture the results of a meeting. It provides lists for managing the agenda, meeting attendees, and documents
A site to plan, organize, and capture the results of a meeting. It provides lists for managing the agenda, meeting attendees, and documents
o
Blank
Meeting Workspace
Create a blank site if you want nothing provisioned within the site. This is the best template to use when restoring or importing content from a previous source.
Create a blank site if you want nothing provisioned within the site. This is the best template to use when restoring or importing content from a previous source.
o
Decision
Meeting Workspace
A site for meetings that track status or make decisions. It provides lists for creating tasks, storing documents, and recording decisions.
A site for meetings that track status or make decisions. It provides lists for creating tasks, storing documents, and recording decisions.
o
Social
Meeting Workspace
A site to plan social occasions. It provides lists for tracking attendees, providing directions, and storing pictures of the event.
A site to plan social occasions. It provides lists for tracking attendees, providing directions, and storing pictures of the event.
o
Multipage
Meeting Workspace
A site to plan, organize, and capture the results of a meeting. It provides lists for managing the agenda and meeting attendees in addition to two blank pages for you to customize based on your requirements.
A site to plan, organize, and capture the results of a meeting. It provides lists for managing the agenda and meeting attendees in addition to two blank pages for you to customize based on your requirements.
·
Enterprise
Site Templates
o
Document
Center
A site to centrally manage documents in your enterprise.
A site to centrally manage documents in your enterprise.
o
Records
Center
This template creates a site designed for records management. Records managers can configure the routing table to direct incoming files to specific locations. The site also lets you manage whether records can be deleted or modified after they are added to the repository.
This template creates a site designed for records management. Records managers can configure the routing table to direct incoming files to specific locations. The site also lets you manage whether records can be deleted or modified after they are added to the repository.
o
PowerPoint
Broadcast Site
A site used for hosting PowerPoint broadcasts. Presenters can connect to this site and create a link for remote viewers to watch a slide show in a web browser.
A site used for hosting PowerPoint broadcasts. Presenters can connect to this site and create a link for remote viewers to watch a slide show in a web browser.
o
Business
Intelligence Center
A site for presenting Business Intelligence Center.
A site for presenting Business Intelligence Center.
o
Enterprise
Search Center
A site for delivering the search experience. The welcome page includes a search box with two tabs: one for general searches, and another for searches for information about people. You can add and customize tabs to focus on other search scopes or result types.
A site for delivering the search experience. The welcome page includes a search box with two tabs: one for general searches, and another for searches for information about people. You can add and customize tabs to focus on other search scopes or result types.
o
My Site
Host
A site used for hosting personal sites (My Sites) and the public People Profile page. This template needs to be provisioned only once per User Profile Service Application, please consult the documentation for details.
A site used for hosting personal sites (My Sites) and the public People Profile page. This template needs to be provisioned only once per User Profile Service Application, please consult the documentation for details.
o
Basic
Search Center
A site for delivering the search experience. The site includes pages for search results and advanced searches.
A site for delivering the search experience. The site includes pages for search results and advanced searches.
o
FAST
Search Center
A site for delivering the FAST search experience. The welcome page includes a search box with two tabs: one for general searches, and another for searches for information about people. You can add and customize tabs to focus on other search scopes or result types.
A site for delivering the FAST search experience. The welcome page includes a search box with two tabs: one for general searches, and another for searches for information about people. You can add and customize tabs to focus on other search scopes or result types.
·
Publishing
Site Templates
o
Publishing
Portal
A starter site hierarchy for an Internet-facing site or a large intranet portal. This site can be customized easily with distinctive branding. It includes a home page, a sample press releases subsite, a Search Center, and a login page. Typically, this site has many more readers than contributors, and it is used to publish Web pages with approval workflows.
A starter site hierarchy for an Internet-facing site or a large intranet portal. This site can be customized easily with distinctive branding. It includes a home page, a sample press releases subsite, a Search Center, and a login page. Typically, this site has many more readers than contributors, and it is used to publish Web pages with approval workflows.
o
Enterprise
Wiki
A site for publishing knowledge that you capture and want to share across the enterprise. It provides an easy content editing experience in a single location for co-authoring content, discussions, and project management.
A site for publishing knowledge that you capture and want to share across the enterprise. It provides an easy content editing experience in a single location for co-authoring content, discussions, and project management.
Note: Some of the above templates are not available in Foundation or
Standard.
Benefits of creating a site collection in SharePoint
- · For Security Management Benefits:
- · For Privacy or Management Benefits and Different Site Collection Administrators
- · For Search Separation
- · For Workflow Separation
- · To Impose Specific Storage Quotas
With SharePoint Site Collections you can define specific storage quotas and
email warnings to notify users when they are approaching a defined threshold on
their site collection storage.
- · To Impose Specific Sandbox Quotas
With a SharePoint Site Collection you can define
the maximum number of points sandbox solutions can use per day. Additionally
you can also configure an email warning when storage exceeds a certain number
of points.
Site (or Subsite)
A subsite
is a single SharePoint site within a site collection. A subsite can inherit
permissions and navigation structure from its parent site or these can be
specified and managed independently. Creation of subsites can be delegated to
users of a site collection, but creation of site collections must be performed
by a service administrator.
Typically
within an organization you will create additional site templates over time.
These are often built based on the out of the box site templates. What follows
is an outline of each of the out of the box site templates and when I think
they should be used.
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